How We Can Help Your HOA Board

Better HOA Service, Faster Board Information, Less Community Cost 

To understand how a Homeowner Association works, you must first understand the corporate structure recognized by state law. HOAs are set up as nonprofit corporations with bylaws governing the process for adding board members, meetings etc. The covenants provide the legal structure for assessment collection which in turn funds the budget. Personal budgets have become tighter so our commitment as a vendor is to control our corporate costs while providing a high level of service.

All HOA management companies experience labor costs while growing the business, which can be challenging. We have been committed to growth with a quality staff and utilizing industry specific technology that provides a coordinate approach to the flow of information.

Our core management software system is built around our custom HOA accounting system with unlimited space to add new clients. This professional community association management software brings our entire system together into one integrated resource center.

The graph below shows you how all our process are integrated to provided cost savings to our clients while remaining the service leader in our field.

Hover your mouse over each item and a text box will provide an explanation of the linked item.

Community Association Bank, subsidiary of Mutual Of Omaha. HOA dedicated bank with no fees, FDIC This is an internet based paperless invoice system which allows board members to review invoices before paying. Stores invoices for seven years. Annual Assessment payment coupon mailed to lock box; information uploaded to our software. Secure code for treasurer to view account activity in real time. View actual bank transactions and reserve accounts on bank website. The software is networked for a full accounting system, check printing, bank reconciliation. We utilize a paperless filing system for as many items as we can to reduce your cost of copies and filing archive files, as well as to make it simpler to retrieve records. We are able to integrate real-time owner information from our system into the site so that owners can log on using a secure user name and password to view their account balance, among other HOA related information. Owner history report generates date of check, check number, late fees and collection notes. We use a labor saving and cost effective HOA dedicated web based company for printing coupons used for annual/quarterly/monthly billing. System is integrated between software and bank. Real time deposits to owner's accounts. Violation tracking module used to quickly bring repeat offenders to a resolution